Internal Audit Process
The following are the various stages of the Internal Audit process for routine audits.
1. Preliminary Survey
Once an area is designated for an audit, Internal Audits will contact the appropriate vice president(s) and department head to notify them of the upcoming audit and to advise them that Internal Audits will be gathering preliminary information from Banner (Finance, Human Resources, Student, and Advancement) and/or other appropriate systems. Information may also be obtained about the area via interviews, web resources and listservs. If desired by the department head, an entrance interview is held between Internal Audits and the individuals responsible for the area being audited. The Internal Audit process and the scope and objectives of the audit are discussed at this time.
2. Field Work
Depending on the audit, the field work stage may include the performance of system and/or document walkthroughs, process reviews, testing of transactions and/or records, analyses of accounts, and the examination and/or counting of assets. If any control weaknesses or concerns are identified during the field work, the auditor advises the appropriate individuals and collaborates with them to develop solutions. The First Draft of the audit report is also prepared during this stage. After the field work is completed and the First Draft of the audit report is written, the work papers and draft report go through a review process within the Internal Audits Department.
3. Exit Conference
After the work papers and audit report are reviewed, a copy of the First Draft audit report is provided to the auditee. If desired by the auditee, an Exit Conference is held to discuss the First Draft report in detail. At that meeting any required changes are made to the report to ensure that it is accurate and fairly represents the results of the audit and the area that was audited. Any developed solutions are also agreed upon and refined if necessary.
4. Final Audit Report Provided to the Cognizant Vice President
After the draft audit report is agreed upon, it becomes Final and is sent to the cognizant Vice President or Provost for their review.
5. Report Distribution to the President and the Audit Committee of the Board of Trustees
After the cognizant Vice President/Provost has had an opportunity to comment on the audit report, it is sent to the President and Management Audit Committee as well as the members of the Audit Committee of the Board of Trustees.
6. Follow Up Audits
Approximately 30 days to five months after the completion of an audit, Internal Audits performs a follow up audit and sends the DSS form to the area to determine that the agreed upon solutions and corrective actions have been implemented and are working effectively. Internal Audits is required to provide the President, and the Management Audit Committee members with a quarterly report on the follow up audits indicating the follow up audits that have been performed where all solutions and corrective actions have been implemented, the areas that have not yet implemented the required solutions and corrective actions and the areas that are scheduled to have a follow up audit performed in the upcoming five months. The quarterly report is also shared with the Audit Committee of the Board of Trustees.